CITY OF PUYALLUP
REQUEST FOR STATEMENT OF QUALIFICATIONS (RFQ)
Puyallup Valley Sports Complex Field Conversion
REQUEST SUMMARY
The City of Puyallup
is seeking Statements of Qualifications from design consultant firms with
experience and expertise in the conversion of grass athletic fields to
artificial turf fields to design the Puyallup Valley Sports Complex Field
Conversion Project. The project includes
retrofit of two or more existing dirt infield and grass outfield ball fields to
artificial turf field. The fields are
located at the Puyallup Valley Sports Complex, 808 Valley Avenue NW,
Puyallup.
In addition to the
conversion of the fields to artificial turf the project includes the addition
of a minimum of two multi-purpose fields, to be contained within the outfields
of the existing fields. The
multi-purpose fields will be designed to accommodate soccer, lacrosse, and
football, in addition to the current baseball/softball uses. The existing lighting and fencing will need to
be evaluated to determine necessary changes to accommodate all uses as well as
physical layout of the fields. The consultant will need to provide bid-ready construction documents. Additional support during the construction phase may be added by amendment to the awarded contract at the discretion of the City.
SCOPE OF WORK & DELIVERABLES
Consultant selection will be quality-based such that the Consultant deemed to be the most highly qualified to provide the services required for this proposed project will be selected.
The
contract scope of work for the Puyallup Valley Sports Complex Field Conversion
include but are not limited to design of the above-proposed project including
field reconnaissance, research, survey work, report development, permitting, and
production of bid-ready documents for the conversion of existing natural
surface baseball/softball fields to an artificial field surface that includes a
minimum of two multi-purpose fields. The general scope of work for this project
includes:
• Conversion of a minimum of two natural surface
fields to artificial turf
• Design a minimum of two multi-purpose fields in
the outfields of the retrofit ball fields, to include appropriate field
markings
• Evaluate existing fencing and lighting to determine
relocation and/or modification of existing or new structures, to fit intended
field use(s).
• Preparation of bid ready documents for
construction
• Consultant may be utilized for management and/or
support during the construction phase
• Meeting with Parks and Recreation staff, City
staff
• Presentations to Parks, Recreation and Senior
Advisory Board and City Council
SCHEDULE
Upon award of the contract the consultant will be expected to propose a project timeline to achieve a construction-ready project. The City desires to construct the project at a time of year that limits disruption to existing sports programming on the fields. Development of the proposed schedule should evaluate and compare the earliest-possible construction date and field programming interruption.
QUALIFICATION REQUIREMENTS
Submittals will be evaluated based on the following criteria and
available performance data:
• Proposed Project Manager and key personnel: Qualifications of staff proposed for the project and proposed Project Manager should reflect project experience or technical competence relating to sport field retrofits and artificial surfacing design.
•
• Availability
and timeline: Consultant firm’s proposed timeline including
consideration for minimal down-time for current programming on the existing
fields and the ability to meet the proposed deadlines based on proposed project
team availability.
• Firm
experience with similar projects: The Consultant’s approach, work plan and
experience completing projects on-time per schedule, for providing the similar
services as described in this RFQ. Experience and expertise of the firm’s project team in successful conversion
of natural surface fields to artificial turf.
• Past
performance and references: Demonstrated ability of firm to perform high
quality work; to control costs and meet aggressive time schedules; to
communicate effectively with the public, City staff and elected officials
MAJOR CRITERIA FOR SELECTION
Consultant services will be selected based on staff review of qualifications and available performance data compared to the criteria listed above to determine the firm most-qualified to provide the services needed.
RFQ ADMINISTRATIVE REQUIREMENTS
All communications regarding this RFQ should be directed to:
Sarah Harris, Parks & Recreation Director
City of Puyallup City Hall
City Clerk’s Office
333 S. Meridian
Puyallup, WA 98371
(253) 841-5516
Email: sarah@ci.puyallup.wa.us