CITY OF PUYALLUP
REQUEST FOR QUALIFICATIONS - INFORMATION PACKET
5TH STREET SW/NW ADAPTIVE TRAFFIC CONTROL
Submittal Due Date: September 22, 2017
INTRODUCTION:
The City of Puyallup (“City”) is
requesting Statements of Qualifications (SOQ) to provide consulting, design,
and engineering services for the 5th Street SW/NW Adaptive Traffic
Control Project. All services are to be performed or supervised by persons
appropriately licensed or registered under state laws governing the practice of
engineering and surveying. Consultant
should also have a minimum of 5 years of traffic and signal design experience,
as well as being IMSA certified. Consultants must be experienced in the
preparation of construction drawings, bid specifications, construction cost
estimates, as well as construction management services associated with public
works projects utilizing WSDOT standard specifications.
Interested firms must submit four (4)
complete hard copies and one (1)
electronic copy (PDF) of their Statements of Qualifications in a sealed package
clearly labeled “5th Street SW/NW Adaptive Traffic Control
Project SOQ.” Consultants are encouraged to submit concise and clear
responses to the Request for Qualifications.
Responses of excessive length or complexity are discouraged. Statements of Qualifications should be
limited to ten (10) 8 ½” x 11” single-sided pages, including cover letter and
resumes. Please include a statement to
the effect that the consultant’s project lead and key members, as well as
sub-consultants, will not be replaced without prior approval of the City.
The city reserves the right to
award other applicable phases of the project to the selected consultant.
BACKGROUND:
The City of
Puyallup, utilizing 2016 Innovative Safety Program Federal Highway Safety
Improvement Program (HSIP) Funding, is improving traffic signal timing and
coordination along the 5th Street corridor utilizing adaptive signal
control technology. The HSIP funding grant includes funding for design, right
of way (ROW) acquisition, and construction. Work will include the design of
implementing adaptive signal control technology by retrofitting the existing
traffic signal poles with controllers, InSync adaptive signal control system
design software, PTZ cameras, new cabinets or cabinet upgrades, wiring and
associated work at five (5) intersections along 5th Street SW/NW.
Four (4) of the existing intersections will need street lights to be upgraded
from 8-inch signal lenses to 12-inch signal lenses with retroreflective
backplates to be installed onto the existing signal heads.
All work shall comply with
current City Standards, as well as State and Federal Regulations. Current City Standards are available for
review on the City of Puyallup website at:
http://www.cityofpuyallup.org/464/Public-Works-Engineering-Construction-St
ANTICIPATED SELECTION SCHEDULE:
The anticipated schedule for
consultant selection, contract execution, and work is shown below:
Sept
6, 2017 – Advertise for SOQs
Sept
22, 2017 – Statements of Qualifications Due
Oct
4, 2017 – City Review of RFQ Submissions
Oct
13, 2017 – Notify Selected Consultants of Interview (at City’s discretion)
Oct
23, 2017 – City Interviews Selected Consultants (at City’s discretion)
Oct
30, 2017 – Final Selection
Nov
10, 2017 – Final Scope and Contract Negotiations Completed
Nov
21, 2017 – City Council Authorizes City Manager to Sign Contract
May
1, 2018 – Design Complete/Bid Package Ready for Ad
RESPONSE TO THE REQUEST FOR QUALIFICATIONS:
At a minimum, your response to
the RFQ must include the following information:
1.
General qualifications of the firm to perform the work
as described in this RFQ.
2. Representative List of Projects – list a minimum of four
previous, successfully completed, traffic signal design projects, including the
firm’s project team members, their assignments, and year of the project.
3.
Include references for each project listed above
identifying the owner, contact person’s name, title, address, and telephone
number.
4.
Provide the name, phone number, and office address of
the project manager who will direct the work for your firm.
5.
Describe the project manager’s experience with developing
and/or managing traffic signal projects and their commitment to the project.
6. Identification of proposed team members for the City’s
project with organizational chart and qualifications of the project manager,
project engineer, and all key personnel proposed for this project. Identify similar projects on which the
proposed team members have jointly worked and discuss their availability to
work on the City’s project.
7. Describe your firm’s experience with federally funded
projects and use of the WSDOT LAG Manual. Discuss your firm’s approach to
construction management and documentation on federally funded projects.
8.
Ability to obligate staff and meet the project
schedule.
9.
Discuss and quantify your firm’s past performance
regarding contract change orders, both design and construction, in terms of the
number and dollar amount on similar projects.
10.
Approach to meet the DBE goal (DBE Participation Plan).
SUBMITTAL DEADLINE:
Interested firms must submit four
(4) complete hard copies and one (1) electronic copy (PDF) of their Statements
of Qualifications in a sealed package clearly labeled “5th Street
SW/NW Adaptive Traffic Control Project SOQ.”
Statements of Qualifications should
be limited to ten (10) 8 ½” x 11” single-sided pages, including cover letter
and resumes. Respondents shall submit a
digital copy in addition to the printed copies.
The Statement of Qualifications
must be delivered to the City of Puyallup no later than 2:00 PM on September 22, 2017 to be considered. Submittals received after this date and time
will automatically be rejected and will not receive further consideration by
the City. Postmarks will not be accepted as proof of submittal.
Statements of Qualifications are to be addressed to:
City
of Puyallup
City
Clerk’s Office, 4th Floor
333
South Meridian
Puyallup, WA
98371.
Deliveries in person (or by
service) will only be accepted by the City Clerk, 4th Floor, City
Hall, 333 South Meridian, Puyallup, WA. No submissions will be personally
accepted or received in any other office.
No email or facsimile submissions
will be considered.
For specific questions, please contact
Charles “Ted” Hill at (253) 841-5463
or email at chill@ci.puayllup.wa.us
EVALUATION OF SUBMITTALS:
1.
A City evaluation committee will review the responses
to this RFQ for the purpose of identifying and recommending those firms
offering, in total, the highest qualifications and experience with this type of
project.
2.
The City will evaluate the RFQ submissions based on the
criteria in Items 1 – 10 above. All
submittals will be reviewed and ranked according to competence and professional
qualifications as well as a demonstrated ability to perform the work.
3.
On the basis of the information submitted, and at the
City’s discretion, the City may select a shortlist of firms for interviews. The lead members of the project team will be expected
to attend any interviews scheduled with the City.
4.
Final selection of a consultant will be based on
submitted materials, the interview if conducted, and responses from references.
5.
The selection of a consultant and the execution of a
contract, while anticipated, are not guaranteed by the City. The City reserves the right to determine
which submittal is in the City’s best interest and to award the contract on
that basis, to reject any and all submittals, waive any irregularities of any
submittal, and negotiate with any potential consultant if such is deemed to be
in the best interest of the City.
The City makes no commitment to
any respondent to this request for Statements of Qualifications beyond
consideration of the written response to this request. Preparation of materials in response to this
RFQ are totally the responsibility of the consultant.
The City of Puyallup is an equal
opportunity employer and encourages disadvantaged, minority, and women-owned
consultant firms to respond.
Americans with Disabilities Act (ADA)
Information
The City of Puyallup in
accordance with Section 504 of the Rehabilitation Act (Section 504) and the
Americans with Disabilities Act (ADA), commits to nondiscrimination on the
basis of disability, in all of its programs activities. This material can be
made available in an alternate format by emailing Charles “Ted” Hill at chill@ci.puyallup.wa.us or by calling
collect (253) 841-5463.
Title VI Statement
This project may involve Federal
Funding, local match dollars, and/or other funding sources. The City of
Puyallup in accordance with Title VI of the Civil Rights Act of 1964,78 Stat.
252,42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations,
Department of Transportation, Subtitle A, Office of the Secretary, Part 21,
nondiscrimination in federally-assisted programs of the Department of
Transportation issued pursuant to such Act, hereby notifies all bidders that it
will affirmatively ensure that in any contract entered into pursuant to this
advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26
will be afforded full opportunity to submit bids in response to this invitation
and will not be discriminated against on the grounds of race, color, national
origin, or sex in consideration for an award.