333 S. Meridian, Puyallup, WA 98371 - 253-841-4321

City of Puyallup

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AI- 3692   13.    
City Council Agenda
Meeting Date: 05/21/2013  
Subject:    SR161/Meridian and 2nd/3rd Street Safety Improvements
Presenter: Mark Palmer
Department: Public Works  

Information
Recommended Action
Approve and award a professional engineering services contract to DKS Associates in an amount not to exceed $90,116.53 for the SR161/Meridian and 2nd/3rd Street Safety Improvements Project for systems engineering and associated services, and authorize the City Manager to execute the contract substantially in a form as approved by the City Attorney.
Background
This project will implement an Adaptive Signal Control Technology (ASCT) system to maximize the efficiency of existing signalized intersections along the SR161/Meridian and 2nd/3rd Street corridors by measuring and dynamically responding to actual traffic volumes on the roadways.

The SR161/Meridian and 2nd/3rd Street corridors are one-way streets (note: S.Meridian returns to a bi-directional five-lane configuration in its 800 block) which provide access to downtown Puyallup and connect the two regional growth centers of downtown Puyallup and South Hill. Eastbound and westbound rail traffic bisecting at S.Meridian and 3rd Street SE halt vehicular traffic approximately four to six times daily during peak traffic periods (4-6PM), interrupting the existing signal coordination.  Severe traffic congestion results and the signal controllers require several cycles to resynchronize the signals along these corridors. Every September, the Washington State Fair attracts over 1.2 million people, resulting in significant traffic congestion. Year-round, other major events at the fairgrounds and elsewhere in the city add to variable traffic flow patterns and cause major congestion along the project corridors.

Adding travel lanes along these corridors is not feasible, due to existing businesses along these corridors and the exorbitant cost of purchasing necessary right-of-way. The city has received Federal safety grants and CMAQ (Congestion Mitigation Air Quality) grants for the deployment of an ASCT system at seventeen signalized intersections along Meridian and the 2nd/3rd Street corridors. ASCT systems have proven to result in up to an 80% reduction in the number of stops and a 30% reduction of collisions at signalized intersections.

The project has received Federal grant funding of $666,550. Additional matching funds for this project will be provided by LIFT grant monies in the amount of $36,450. The installation of an ASCT system at a total of seventeen signalized intersections along Meridian and 2nd/3rd Street corridors is expected to be completed by 2014.
Previous Actions (Discussions/Presentations)
On June 19, 2012, the City Council accepted the $430,000 Highways & Local Programs (H&LP) grant from Washington State Department of Transportation through the Federal Highway Safety Improvement Program.

On July 17, 2012, the City Council held a public hearing considering the adoption of the City's Revised Six-Year Transportation Improvement Plan (TIP) for 2013-2018, which included the Adaptive Traffic Signal System along SR161/Meridian and 2nd/3rd Street SE corridors. The project is item number 6 on the adopted 2013-2018 TIP (summary attached).

On February 5, 2013, the City Council accepted the $233,550.00 Federal CMAQ (Congestion Mitigation Air Quality) grant.
Summary of Proposal
Under this proposal, Council will approve and award a professional engineering services contract to DKS Associates in the amount of $90,116.53 for the SR161/Meridian and 2nd/3rd Street Safety Improvements project.

The consultant's scope of work includes preparing systems engineering documentation including concept of operations, system functional requirements, verification plan, and validation plan. The scope of work also includes supporting the procurement of the system, testing and fine-tuning, and the design of fiber interconnect through portions of the project area.
Alternatives/Options
In February 2013, a request for Statement of Qualifications (SOQ) was published in the Puyallup Herald and the Daily Journal of Commerce soliciting qualifications from consultants to provide systems engineering and associated services for this project. Two engineering firms responded and submitted statements of qualifications. After reviewing the statements of qualifications and conducting an evaluation and selection process, staff determined DKS Associates to be a firm whose expertise, resources, quality of design work, efficiency and experience best met the needs of the City for the project.

Fiscal Impact
Amount Budgeted: $700,000
Bid Amount:
City Funding Needed for Project: None
Funds from Other Sources:
Ongoing Staff Costs:
Fiscal Impacts:
The project has received funding of $666,550 and additional matching funds for this project will be provided by LIFT Grant monies in the amount of $36,450. No additional city funds are required for this project.

The installation of the ASCT system will be completed by a selected contractor/vendor. The city’s traffic engineer and signal technician will work closely with the contractor to accomplish the installation. The selected vendor is expected to provide software upgrades and technical support for the first few years of operation at no additional cost. Thereafter, the city may choose to have a similar support agreement with the contractor/vendor, if needed, for a minimal cost. The potential benefits from safety and travel time improvement along these major corridors would outweigh any minimal maintenance costs associated with the operation of these systems. It is important to note that city staff currently spends several hours each year adjusting the signal timings along these corridors to address concerns relayed by citizens and members of the police department, and to accommodate variable traffic flow patterns during the fair and other events. Once the adaptive system is installed, it is expected that the staff time needed to modify signal timings at these intersections would be noticeably reduced.
Attachments
Scope of Work_SR161/Meridian and 2nd/3rd Safety Improvements
Consultant Fee_SR161/Meridian and 2nd/3rd Safety Improvements
2013-2018 TIP
Project Summary
SR161/Meridian and 2nd/3rd Street Safety Improvements_Vicinity Map

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