333 S. Meridian, Puyallup, WA 98371 - 253-841-4321

City of Puyallup

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AI- 3628   5.    
City Council Agenda
Meeting Date: 04/16/2013  
Subject:    Enterprise agreement and infrastructure update
Presenter: Jim Frey
Department: Information Technology  

Recommended Action
Approve entering into a multi-year enterprise agreement with Microsoft to provide a stable and current computing and telephony environment.
The E-mail System, Office Productivity Software, workstation operating systems and server operating systems are budgeted to be upgraded in 2013. The amount budgeted in 2013 is $191,000. This action will result in an initial savings of $89,000.
Previous Actions (Discussions/Presentations)
Summary of Proposal
Enter into a multi-year Enterprise Agreement with Microsoft resulting in reduced financial impact in 2013. The Enterprise Agreement will provide us with the ability to stay current with our software offerings across the city for the next nine years. Additionally, it will provide the core pieces of a new telephony system that will broaden our communication platform. IT management software packages are then available as are antivirus technologies.

Fiscal Impact
Amount Budgeted:
Bid Amount:
City Funding Needed for Project: $102,000
Funds from Other Sources:
Ongoing Staff Costs:
Fiscal Impacts:
This project will reduce the financial impact to the City. The 2013 budgeted amount for the upgrades is $191,000 as compared to the first of three annual payments of $102,000 for the Enterprise Agreement. Subsequent years will be covered by operating budget line item reductions made possible by the Agreement. These include telecommunication cost savings that have been identified through a recent internal audit. Operating budget reductions will be in excess of $95,000 per year.
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