333 S. Meridian, Puyallup, WA 98371 - 253-841-4321

City of Puyallup

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AI- 3563   5.    
City Council Agenda
Meeting Date: 04/09/2013  
Subject:    Interlocal Cooperative Purchasing Agreements
Presenter: Rob Andreotti
Department: Public Works  

Information
Recommended Action
Authorize the City Manager to execute interlocal cooperative purchasing agreements with the National Joint Power Alliance (NJPA) and the Huston-Galveston Area Council (HGACBuy), in a form as approved by the City Attorney.
Background
Public Works staff has researched ways to purchase goods and services in a more efficient and cost-effective manner. Purchasing cooperatives are groups of public agencies which offer a multitude of contracted products, equipment and services. For example, the City is a member of the US Communities Government Purchasing Alliance. This membership saved the City an estimated $30,000 when the Bradley Lake Park playground equipment was purchased.

In an effort to save on the City's laundry service, which includes Public Works and Parks Department's uniforms, mechanic towels, and door mats and runners for city-owned facilities, staff has discovered that the City could continue to use its preferred vendor (Unifirst, located at 1025 North Levee Road), while saving an estimated 40% with the NJPA contract pricing.

Additionally, the 2013 Water Division budget includes funds to purchase a mini-excavator. Staff's evaluation of the various excavators resulted in three top machines, all of which are available via the HGACBuy contract at a potential savings of 10% to 30%. Should funds become available in 2013 to purchase the Collections Division jetter/vactor, the City could save approximately 10% over the Washington State bid price.
Previous Actions (Discussions/Presentations)
None
Summary of Proposal
Alternatives/Options
Do not enter into the interlocal agreements and continue to use the Washington State bid, or write and bid our own contracts on items that are not on the Washington State bid or current interlocals.

Fiscal Impact
Attachments
National Joint Powers Alliance Application
HGACBuy Interlocal Contract

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