333 S. Meridian, Puyallup, WA 98371 - 253-841-4321

City of Puyallup

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AI- 3910   12.    
City Council Agenda
Meeting Date: 10/01/2013  
Subject:    15th Street Stormwater Quality, Phase 2 - Funding consideration and Consultant Acceptance
Presenter: Mark Palmer
Department: Public Works  

Information
Recommended Action
Accept a Washington State Department of Ecology grant in the amount of $2.184 million for final design and construction of the 15th Street Storm Drain Extension, Phase 2 project; authorize the City Manager to execute the grant funding agreement, said agreement to be substantially in a form as approved by the City Attorney; amend the budget as appropriate consistent with the contract acceptance; and ratify and confirm all acts taken prior to the approval of this motion that are consistent with the intent and purpose of the same.

Approve and award a contract to Parametrix in the amount of $60,220 to complete the plans, specifications, and estimates for the 15th Street Storm Drain Extension, Phase 2 project; authorize the City Manager to execute the contract agreement, said agreement to be substantially in a form as approved by the City Attorney; amend the budget as appropriate consistent with the contract acceptance; and ratify and confirm all acts taken prior to the approval of this motion that are consistent with the intent and purpose of the same.

Approve submittal of Notice of Intent to Request Funds to the Pierce County Flood Control Zone District (FCZD) in the amount of $40,139 in support of the 15th Street Storm Drain Extension, Phase 2 project; authorize the City Manager to execute the subsequent interagency funding agreement, said agreement to be substantially in a form as approved by the City Attorney; amend the budget as appropriate consistent with the contract acceptance; and ratify and confirm all acts taken prior to the approval of this motion that are consistent with the intent and purpose of the same.
Background
The 15th Street Storm Drain Extension was designed to provide direct discharge of downtown Puyallup stormwater flow to the Puyallup River, diverting it from its current discharge into Clarks Creek. Discharge of stormwater flow directly to the Puyallup River is exempt from Ecology flow control guidelines under certain conditions.

Phase 1 of the 15th Street trunk line was constructed in 2007, creating the initial connection to the Puyallup River. This connection terminated at 4th Avenue NW. Phase 2 will complete the final 1,670 feet of the connection from its current terminus south to West Pioneer. This  phase will redirect stormwater discharge from Clarks Creek to the Puyallup River. Existing drainage issues along 4th Ave SW between 7th and 15th Streets SW are intended to be improved with this project as well as the conveyance of higher flows during storm events. The future phases of this project will address stormwater capacity along the 4th Avenue SW line. The scope of this project will include replacement of the existing water main, sanitary sewer line and street prism to accommodate the new 48-inch storm sewer line including curb-to-curb roadway replacement and ramp updates to provide handicap access and meet current ADA requirements.

Future re-development of downtown Puyallup will benefit from this project due to the direct discharge connection that will be available in lieu of stringent flow control standards required by the City's NPDES Stormwater Permit.

This project also supports implementation of the fecal coliform and dissolved oxygen Total Maximum Daily Load (TMDL) plans, supporting the reduction of untreated stormwater flow to Clarks Creek.

In the 2013-2015 Capital Budget bill enacted by the Legislature (ESSB 5035) and signed into law by the Governor, the City of Puyallup is designated as a recipient of a $2.184M stormwater grant to be issued by the DOE. There is no match requirement for this grant; however, the grant does not fully fund the project. Utility funds will provide the difference in funding required.

The estimated cost of the project is $3.5 million. This includes money for both design and construction. An inclusive and up-to-date cost estimate will be completed by the consultant to account for as-built conditions and current-day construction pricing. The current plans for Phase 2 will be updated by the original consultant, pending Council approval and award, including field survey and confirmation of existing conditions, development of cost estimate, and compilation of bid documents.

Based on previous contracted design work completed on the 15th Street Stormwater Quality Phase 2 project, Parametrix has been selected to complete the Phase 2 plans and specifications.

In addition to the DOE grant, Puyallup is eligible to request funds from the Pierce County Flood Control District's opportunity fund. The FCZD designated ten percent of its levy proceeds be made available to jurisdictions on a proportional basis, based on assessed valuation. The City is required to submit a notice of intent to request funds to initiate this request, and enter into an interlocal agreement that will share this resource with Puyallup.
Previous Actions (Discussions/Presentations)
In February 2013, Public Works Engineering submitted a report to the Council outlining the funding needed to complete Phase 2 of the 15th Street Stormwater Quality phase 2 project. The report outlined the benefits to the City and anticipated water quality improvements including reduced sediment loading to Clarks Creek, potential for economic development of the downtown Puyallup corridor, and reduction in both stormwater flow volumes and untreated stormwater to Clarks Creek.
Summary of Proposal
The proposal is to accept a Washington Department of Ecology grant in the amount of $2.184 million, authorize the City Manager to enter into a contract for $60,220 with Parametrix to complete Phase 2 plans and specifications, and to submit a notice of intent to the Pierce County Flood Control Zone District to request $40,139 from the District's opportunity fund.
Alternatives/Options
Alternatives to this proposal for City Council decision include:

1.  Approve the agenda item and proceed to complete the project as described utilizing grant money from the State budget, Flood Control District funds, and Utility funds.
2.  Return the money earmarked by the State and defer construction of the project until a later date with City funds.
3.  Elect to expend any funds received from the Pierce County Flood Control District on other eligible projects.

Fiscal Impact
Amount Budgeted: 0
Bid Amount: 3,500,000
City Funding Needed for Project: 1,275,861
Funds from Other Sources: 2,224,139
Ongoing Staff Costs: 2,000
Fiscal Impacts:
Funding for construction of the 15th Street Stormwater Quality Project, Phase 2 will come from Utility Funds ($1,275,861: Stormwater, Water, Sewer), an Ecology grant ($2.184M), and an interagency agreement with the Pierce County Flood Control Zone District ($40,139).

This estimate is based on the available data, and will be updated using current costs as part of the consultant contract. Based on the existing cost estimate, the City funding needed for this project would be divided among four funds, as follows:

1.  Stormwater - 45% ($510,344)
2.  Water - 11% ($140,345)
3.  Sewer - 13% ($165,862)
4.  Streets - 30% (382,758)
Attachments
Executive Summary
PCFZD Guidelines
Parametrix Scope of Work

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